An industrial manufacturer eliminated late payroll filings across three states
A 45-employee industrial components manufacturer with plants and sales staff spread across three Indian states was running payroll on spreadsheets — and missing statutory deadlines nearly every quarter. Here’s how consolidating onto Neeva Technologies’ payroll platform ended the late filings for good.
Client details in this case study are anonymized at the customer’s request; the timeline and outcomes reflect the actual engagement.
Results at a glance
Challenge and solution
The challenge
The company’s two-person finance team was manually calculating PF, ESI, professional tax, and TDS separately for employees in three different states — each with its own rules and deadlines. As headcount grew, the process broke down: PF returns were filed late for three consecutive quarters, drawing regulator notices and denting employee trust in on-time pay.
The solution
Neeva Technologies migrated all 45 employees onto a single consolidated payroll run, with state-specific PF, ESI, professional tax, and TDS rules applied automatically and filing deadlines tracked centrally. Digital payslips and a self-serve Form 16 portal replaced manual spreadsheets, and the client’s finance team was freed up to focus on the plant floor instead of chasing due dates.
Three states, one payroll run, zero missed deadlines
- Every statutory filing (PF, ESI, professional tax, TDS) submitted on time since migration
- Finance team reclaimed roughly 20 hours a month previously spent on manual filings
- Full 45-employee migration completed in six weeks with no payroll disruption
- Employees now receive digital payslips and self-serve Form 16 access every year
Customer testimonial
“We went from dreading every filing deadline to not thinking about it at all. Payroll across our three plants now just happens, correctly, every month — and our team can finally focus on the business instead of paperwork.”
45 employees across Maharashtra, Gujarat & Tamil Nadu
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